Accounts Payable Clerk in Fort Worth, TX at First Cash

Date Posted: 11/7/2018

Job Snapshot

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Job Description

Purpose of role

Responsible for the timely processing and payment of approved vendor invoices utilizing Image Now and the Lawson Accounts Payable module.

 Specific job description

  • Utilizes Image Now:
    • To route invoices for approval and General Ledger distribution coding via workflow.
    • Store and maintain invoice and payment records.
    • Store and maintain Accounts Payable reports.
    • Store and maintain vendor information.
    • Monitor and clear error queues.
  • Validates General Ledger coding on invoicing making corrections where necessary and ensures accurate and timely processing of invoices.
  • Completes reconciliation of accounts payable inventory clearing account and assists as needed on other Accounts Payable reconciliations.
  • Reviews vendor statements, assists in resolving differences with vendors and negotiates acceptable payment terms.
  • Responsible for processing various types of accounts payable transactions via imaging software, data uploads and direct entry to Lawson; to include employee expense reports, mileage reports, recording payments made through Treasury directly (priors), p-card transactions and manual check request vouchers.
  • Ensures invoices posting to prepay accounts are loaded into the prepay sub-ledger for proper amortization.
  • Processes payment for invoicing via check, p-card or ACH; prepares positive pay tapes and loads ACH files onto bank sites; prepares BI reports on payments in excess of $25,000 for executive staff review/approval and ensures counter signatures are obtained where necessary.
  • Responds to vendor inquiries, processes voids, assists with preparation of monthly accruals and obtains vendor information for entry to the Accounts Payable module vendor master.
  • Perform testing relating to software upgrades as needed.